Information Collection Form – Photographs
Date
Time
Location
Onsite Engineer
Server Room
Photograph the Server Room, including cabling and labeling (tagging).
Photograph the IDF/MDF closets and patch panels.
Photograph the rack layout (front and back), cooling, fire suppression and power distribution.
Photos (multiple allowed)
Remarks
Switches
Photograph all switches, clearly showing model and serial numbers.
Photograph the firewall, router and ISP handoff, clearly showing model and serial numbers.
Photos (multiple allowed)
Remarks
UPS and KVM
Photograph all KVM equipment, clearly showing model and serial numbers.
Photograph the UPS battery labels, PDUs and power distribution panels.
Photos (multiple allowed)
Remarks
PMS (Front Desk)
Gather PMS server information and photograph the server racks.
Photograph all network devices connected to the PMS server.
Photograph the self-service check-in kiosks (if any).
Photograph all front desk credit card (CC) devices, clearly showing serial numbers.
Photos (multiple allowed)
Remarks
Access Control System
Photograph all key encoders (front and back).
Photograph the door locks, clearly showing model and serial numbers, along with the lock battery or gateway (if any).
Photograph the door lock gateways, controllers and card readers, clearly showing model and serial numbers.
Photos (multiple allowed)
Remarks
POS (F&B)
Gather workstation model and serial number information and photograph each workstation.
Gather model and serial number information for all receipt printers and photograph each unit.
Photograph the POS server, clearly showing serial number information.
Photograph all POS credit card (CC) devices, clearly showing serial numbers.
Photos (multiple allowed)
Remarks
Server Information
Photograph each server (front and back), clearly showing the server name, serial number and model.
Photograph any additional hardware attached to the servers (e.g., external storage, tape drives, NICs, KVM, USB/serial devices).
Photos (multiple allowed)
Remarks
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